You are here: 1. Distribution System > 1.4. SALES Menu: Sales Order Processing > 1.4.3. Sales - Invoice Creation > 1.4.3.11. Managing Completed Invoices, Picking Slips and Quotes > Invoice Creation - File - Batch Print
Invoice Creation - File - Batch Print

Use this option to post an invoice to a batch for later batch printing. If you choose to batch invoices, you have the choice to print now and/or later. Your files are updated only when you process the batch regardless of whether you choose to print now and/or later. The stock and debtor files are updated when the batched invoices are processed.

 

Technical Tip

If you do not have this option, it is because the Disable Batched Invoices and Credit Notes field on the Invoicing Configuration screen is set to Yes – see "Edit - Program - Invoicing".

To post an invoice to a batch:

  1. Process the invoice to completion stage.

Refer to "Sales - Invoice Creation" for the steps involved.

  1. Select FILE | BATCH PRINT.

Micronet displays the Invoice Total screen.

 

Technical Tip

Some of the fields on this screen may differ depending on how your system is configured and whether you are using any additional options including freight, minimum order surcharges, levies and discounts. User defined fees and charges are setup using the Miscellaneous Charges screen in your company configuration – see "Edit Company - Edit - Misc Charges". For example, the C/C Fee and Surcharge fields shown on the screen above are user defined miscellaneous charges.
  1. Complete the following fields:

 

Field

Value

 

Sub Total

Micronet displays the subtotal of all lines on the order, excluding additional amounts such as freight, levies, surcharges and GST.

 

Freight

Micronet displays any applicable freight charge from your Freight master file (refer to "Freight Master File"). You can change this or enter a freight charge if required.

 

C/C Fee, Surcharge

Micronet displays any user defined miscellaneous charges setup in your company configuration. In this example, you would enter the credit card fee that applies to this order, and any small order surcharge calculated, based on the total value of the order.

For more information on small order surcharges, refer to "Edit - Program - Small Order Surcharge".

 

Levy

Micronet displays the levy (if any) entered on the Invoice Header.

 

Inv Discount

Micronet displays the discount (if any) entered on the Invoice Header.
 

Inv Surcharge

Micronet displays the surcharge (if any) entered on the Invoice Header.
 

On Time Discount

Enter any on-time discount the customer will receive for paying the invoice within a specified period of time.

 

WET

Micronet displays any Wine Equalisation Tax that applies to items on the order (liquor industry items only).
 

Duty and Excise

Micronet displays any duty or excise that applies to this order.
 

GST/Sales Tax

Micronet displays any GST or sales tax that applies to this order.
 

Invoice Total

Micronet displays the invoice total, taking into account all additional amounts entered on this screen.
  1. When you have finished, select the OK button.

Micronet displays a message asking if you want to print the invoice now.

  1. If you want to print the invoice now, select the Yes button.
  1. Alternatively, if you just want to process the batched invoice and save the details for releasing later (e.g. after the end of month rollover), select the No button.

Micronet redisplays the Invoice Creation screen.

 

Reference

To print batched invoices at a later date, refer to "Sales - Print Batched Invoices and Credits".
  1. If you selected to print the invoice now, Micronet displays the Select Report screen.

  1. Select a format for the invoice then select Ok.

Micronet displays the Select Output Device screen.

  1. Select whether you want the invoice displayed on screen, printed, saved to a specific type of file, faxed, or emailed in a specific format.

 

Reference

For more details on these options, refer to "Selecting the Output for Inquiries and Reports".

Micronet prints the invoice (if selected) and redisplays the Invoice Creation screen. Your last five transaction numbers (including the invoice number) are displayed at the bottom left of the main Micronet screen. (2.8 feature)

If you are using SmartFreight and the SmartFreight service is running, the file will automatically be picked up by SmartFreight and you are prompted to import the file. The invoice number is used as the SmartFreight reference number. The Micronet user ID is passed to SmartFreight as the user/printer ID.

 

Technical Tip

If required, you can reprint a batched invoice - refer to "Sales - Reprint Invoice".